Accounts Payable Specialist
Phoenix, 85032, North Phoenix
Accounts Payable Specialist
Part Time • Phoenix, 85032, North Phoenix
Responsive recruiter
Benefits:
- Free uniforms
- Opportunity for advancement
- Training & development
- 401(k) matching
- Employee discounts
- Flexible schedule
Who are we looking for?
Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company.
If you love a good spreadsheet, catch the little things, and take pride in keeping things organized and running smoothly, we’d love to meet you!
Location: Central Office, Phoenix, AZ (On-Site)
Responsibilities
Accounts Payable:
- Process vendor invoices for accuracy, coding, and approval
- Manage the full AP cycle, including invoice entry, PO/receipt matching, payment scheduling, and disbursement
- Prepare weekly payment runs via check, ACH, and credit card
- Monitor AP aging and flag past-due items or cash flow concerns
Reconciliation & Record-keeping:
- Reconcile vendor statements and resolve discrepancies, short-pays, and billing questions
- Maintain clean, organized, audit-ready AP records
- Maintain vendor records, including W-9 and 1099 tracking
- Assist with month-end AP accruals and reconciliations
Multi-Entity Accounting:
- Accurately code expenses to the correct entity and GL across our five-entity structure
- Identify and flag transfers for the Financial Operations Manager
- Partner with site directors and department heads to verify invoices, coding, and goods/services
Reporting & Support:
- Support the CFO and Financial Operations Manager with reporting and vendor spend analysis
- Help identify opportunities for process improvements
- Handle financial and vendor information with care and confidentiality
Qualifications
- 2+ years of AP/general accounting experience required; multi-location/entity coding preferred
- QuickBooks Online experience required; multi-location/class tracking is a plus
- Strong Excel skills, including VLOOKUPs, pivot tables, and basic formulas
- Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience welcome
- Experience in a multi-site, service-based, childcare, or youth activity business is a plus, but not required
What Success Looks Like
- Vendors are paid accurately and on time, with minimal errors or late fees
- AP records are clean, complete, and audit/CPA ready
- Discrepancies and billing questions are caught and resolved quickly
- The CFO and Financial Operations Manager can confidently rely on AP to run smoothly with minimal oversight
- Deadlines across multiple entities and vendors are managed with organization and consistency
- Communication with vendors and internal teams is clear and professional
- You work independently, prioritize effectively, and know when to ask questions or flag an issue
Compensation: $18.00 - $25.00 per hour
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Have a question? Email sienna@arizonasunrays.com to get in contact with our Hiring & Training Supervisor!
Who We Are
Arizona Sunrays offers a variety of high-quality programs to our community empowering individuals through fun and fitness. We provide instruction in gymnastics, dance, NinjaZone, camps and more for ages 6 months through adults. We love inspiring children to find the joy of movement and partnering with local businesses, schools, and neighborhood groups to bring our community closer. We are families serving families!
Our Mission
Building lifelong confidence through movement.
Our Vision
Raising the standard for children's programs through meaningful connections and exceptional experiences. Sunrays is where people grow, families thrive, professionals love to work, and fun is woven into every day.
What We Value
Embrace the Climb
We are energized by new challenges and driven to keep evolving.
Own It
We lead with self-awareness, confidence, and integrity. We take personal responsibility for our actions, outcomes, and growth.
Lead with Heart
We treat people with empathy, kindness, and positivity. Our humanity is our strength.
Go Further Together
Through connection, trust, and shared purpose, we lift each other up and move forward.
Bring the Joy
We bring creativity, energy, and fun into everything we do.
Dig In
We approach every situation & interaction with curiosity. We are committed to finding the winning path.
We are energized by new challenges and driven to keep evolving.
Own It
We lead with self-awareness, confidence, and integrity. We take personal responsibility for our actions, outcomes, and growth.
Lead with Heart
We treat people with empathy, kindness, and positivity. Our humanity is our strength.
Go Further Together
Through connection, trust, and shared purpose, we lift each other up and move forward.
Bring the Joy
We bring creativity, energy, and fun into everything we do.
Dig In
We approach every situation & interaction with curiosity. We are committed to finding the winning path.
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Employee Discount
Continuous Education
Ability to Advance
Maternity Leave